Research Proposal Submission Procedures

WritingAn objective of the Department of Gynecology and Obstetrics is to continue to expand the scope and depth of the research mission.  All proposals being submitted that have a primary assignment in the Department of Gynecology and Obstetrics undergo internal adminsitrative and fiscal reivew.  In addition, the department offeres peer scientific review for all research, investigator inititiated clinical trials, and training and career development proposals. 


1) To foster grantsmanship through the provision of scientific and peer-review.

2) To increase competitiveness through evaluation and feedback on key domains (rationale, study design, innovation, feasibility, investigator qualifications, environment).

3) To identify potential collaborative opportunities and resources both within and outside the department.

4) To grow the Department' s funding portfolio and to strengthen our position as an academic department of Gynecology and Obstetrics, locally and nationally.

5) To create development opportunities for faculty and trainees through participation in the review process.

6) To serve as a model for other academic clinical departments.

7) To streamline the approval process for studies submitted to University oversight committees.

8) To identify studies that can utilize the resources offered by the Clinical Interaction Network (CIN) of the Atlanta Clinical and Translational Science Institute,   Winship Cancer Institute, and other core resources of the institution.

9) To determine training and other institutional approval requirements and to direct the investigator in obtaining appropriate institutional approval.

10) To evaluate the fiscal and administrative requirements of the proposal and to address whether:

a. adequate resources are requested from the sponsor/agency;

b. there will be an impact on clinical activities;

c. the department has provisioned adequate resources to support the project;

d. indirect costs are allowable and what rate should be used; and

e. cost share and matching is required and that the department has analyzed, approved, and identified funding to offset these expenses should the award be granted.

11) To allow the Department to track research submissions for the purposes of internal and external reporting, program and infrastructure development, performance evaluations and promotions, and to be used in the development of complementary research and training programs.



  • Each protocol will be critiqued by 2 scientific/peer reviewers and undergo fiscal and administrative review.
  • The PI may suggest qualified individuals as potential reviewers.

Each proposal will be evaluated for:

  • Overall Impact
  • Investigator Qualifications
  • Significance
  • Environment
  • Approach
  • Human and Animal Experimentation
  • Innovation
  • Resources Required
  • Feasibility
  • Fiscal and Administrative Considerations


-6 weeks         PI submits proposal 6 weeks prior to the agency submission deadline.  All proposals will be submitted electronically to the attention of Tammy L. Loucks, MPH tloucks@emory,edu.

Materials to Submit:

  • Completed Department Proposal & Review Form
  • Draft of the Proposal
  • Proposed Budget
  • Summary Statement (for revised applications)
  • Sponsor guidelines and/or Funding Announcement

-4 weeks         Critiques returned to the PI.   

-3weeks          PI responds to critique and submits a revised proposal.

-2weeks          PI notified of approval or deferral.*

Proposals with Department Approval

  • Budget finalized
  • Proposal & budget entered by Department Research Administration into the Emory Proposal Express (EPEX) and electronic Conflict of Interest (eCOI) systems.
  • Routing proceeds electronically to PI, investigators, Department, School(s), and Office of Sponsored Programs (OSP).

-1 week           Final proposal uploaded and transmitted to OSP for submission (i.e., NIH and other submissions requiring OSP to submit electronically)

Department and PI will be notified when OSP has reviewed & approved the proposal.  The PI submits proposal to the sponsor.

*Proposals deferred by the department will not be eligible for resubmission until the PI has meet with the Chair & Division Director.


There are a number of forms that are used internally by the Department and the University in the presubmission process. 

eRA commons request

Proposal Routing & Review Form

Clinical Trial Request for Coverage Analysis

Investigator Effort Calculation Tool